The COVID-19 pandemic has disrupted or closed many businesses around the world, forcing many employers to layoff or furlough employees. Remote work, technology, and engagement are hot topics in the New World of Work. [You can also include specific, official guidelines from the government that may apply, such as pay to hourly employees, additional parental leave, etc.]. The “new normal” will be different to what came before, and employees will understandably have lots of questions about what action has been taken. In such times of uncertainty, your role in HR is to help everyone remain calm, but at the same time ensure that new policies are implemented. Employers' health and safety duties and coronavirus (COVID-19) Most importantly, provide managers some useful tips so they can help their teams remain calm and productive during these times of uncertainty. You also need to get your teams prepared for the next phase. This letter template can be used to seek the agreement of an employee to a period of lay-off or short-time working. Communication Templates/Samples. You live with elderly/children/people with chronic diseases/etc. Most importantly, give employees clear guidance on what to do if they feel ill—i.e., go (or better yet stay) home. Struggling with a task or project? 6 Steps To Take If an Employee Tests Positive for COVID-19. So, make sure to give them clear guidelines and set the right tone so that they can all remain calm but cautious. if you decide to offer more flexible remote work options, as well as any guidance you have from the government. We do take and will continue to take precautionary measures so that we can keep working with a lower risk factor, but we realize that health is the top priority at this point. Test-based strategy. You have a medical background such that COVID-19 could put your health at risk. We are canceling any scheduled events that would take place in our offices. 3. If you have recently traveled (to any location) or live with someone who did, please reach out to HR and your manager. The Coronavirus that causes COVID-19 is mainly transmitted through aerosols/droplets generated when an infected person coughs, sneezes, or exhales. Connect with our team of Workable experts and other industry professionals. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from their employees external icon to verify that they are healthy and able to return to work. This letter is to inform you that you will be required to return to work to carry out your usual duties as a _____ with _____ as of _____.We expect you to be ready to begin working from _____ on _____ at your workplace at:. Dear _____,. We have heard clearly that many employees are concerned about taking public transportation to work. For those of you who still work from the office, be extra cautious with hygiene and try to avoid overcrowding meeting rooms. Remember that if possible it’s still advisable to allow remote work. Communicate all the necessary information to returning employees with a Welcome Back letter. This document is designed to provide a framework for preparing a company to return employees to work following the pandemic. File. Employers should not require a COVID-19 test result or a healthcare provider’s note for employees who are sick to validate their illness, qualify for sick leave, or to return to work. Get Template Letter to Use if Employee Tests Positive for COVID-19. Read the minds of our team of HR writers. ... Letter to staff who refuse to return to work due to COVID-19 concerns. There’s no need to panic – let’s all contribute to keeping our workplace safe. With the coronavirus (COVID-19) outbreak officially declared a pandemic by WHO, companies all over the world have started to get action against its spread. Templates for employers. Check out our infographic on social distancing at work. This tool uses criteria set by the Center for Disease Control and Prevention (CDC) to help determine if a returning HCP meets the set criteria. The letter shall state if employees shall return to coming into their usual place of work or if they should carry out their duties from their own homes. We, in the HR team, and your managers are always available to discuss any questions or concerns you may have. Effective immediately, we’re restricting visits from external partners, customers, candidates and any other guests in our offices. Employees are most likely expecting such a transition but make sure you give them all the necessary resources to adjust as smoothly as possible. Neither the author nor Workable will assume any legal liability that may arise from the use of this policy. with . Subject line: Team guidelines around coronavirus. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. Employees have a protected right to work in a safe environment. Starting from [date] you’re all asked to work from home – our offices will be open in case you need to go and take your things (e.g. Lastly, it’s good practice to let employees know that their hard work is appreciated. Because, when it comes to public health, you don’t want to underreact, but you don’t want to overreact either. Available in A4 & US Sizes. a spouse, a flatmate or a child). (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). Please cancel any meetings you’ve already planned with them and reach out to our IT department to get support on how to run these meetings virtually if possible. Or talk to us about your hiring plans and discover how Workable can help you find and hire great people. Exclude from work until 1.1. The more employees who work remotely, the easier social distancing will be for those who can’t—which makes things safer for everyone. But, with the COVID-19 outbreak officially declared a pandemic, you need to take even more drastic measures, like shutting down the offices and adopting a fully virtual work model. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. To give HR leaders a head start, Paycor an HCM software provider, is sharing a letter you can use to welcome your employees back to work. Cover your mouth with your elbow when you cough or sneeze. Subject: COVID-19: Keeping Our Workplace Safe. Wash your hands regularly throughout the day for at least 20 seconds at a time. Use hand sanitizers with at least 60% alcohol – we’ve equipped the office so you can find one anywhere. Workable is all-in-one recruiting software. At minimum, everyone will implement more thorough cleaning procedures and increase access to hand sanitizers. Focus your email on the importance of hygiene along with guidelines to those who have traveled or plan to travel to high-risk areas. Get clear explanations of the most common HR terms. The best way to do so is to contact the employer through a letter or an email, and request for working remotely. This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. Scope. In the meantime, please reach out to your manager in order to coordinate regular meetings and workload. This email can go specifically to managers and team leaders in order to keep everyone aligned. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Resolution of fever without the use of fever-reducing medications and 1.2. Subject line: Coronavirus preventive measures. Make sure to update managers on any changes you make to company policies, e.g. A letter of intent to return to work is written by an employee to let an employer know that they’re ready to return to work after a period of sickness, surgery, or injury. SAMPLE COMMUNICATION TO EMPLOYEES (COVID-19) This sample communication should be customized for each employer’s company and unique ... We will work with you to devise plans to accomplish what needs to be accomplished from ... includes your return from any of these countries within the past 14 days and all planned future travel. Europe & Rest of World: +44 203 826 8149. Industry insights, new tech and tools, step outside the day-to-day demands of HR and keep pace with a changing world. Remember that as the outbreak spreads, employees might start feeling stressed about it. Welcome Back Letter (COVID-19 Return to Work) A sample welcome back letter to offer your clients so employees can adjust to changes within the office. If you have something planned, talk to your manager; we’ll try to rearrange trips when we have official guidance that’s it’s safe to travel. If they subsequently test negative for COVID-19, they may return to onsite working with their doctor’s permission. We’ve created the following email templates that you can download, customize and send to your teams to inform them about your company’s preventative measures against COVID-19, also referred to as the coronavirus. (You can consult the. Coronavirus (COVID-19) Health and wellbeing. At this point, it’s time to start implementing stricter measures, such as restricting visitors to the office. If you’re unsure about something, simply ask and we’ll find a way to make it work for everyone. Read our in-depth report. To: Our Valued Employees. Employees are most likely expecting such a transition but make sure you give them all the necessary resources to adjust as smoothly as possible. These all might sound like inconveniences, but they’re preventive measures we need to take in order to protect our health, and also not infect our loved ones or fellow citizens. If so, we will update you as soon as possible by email. Feel free to reply to this email or stop by HR if you have any questions or concerns. (Check out our infographic on social distancing at work.). For every hiring challenge, Workable has a solution. For the most up-to-date version, see our lay-off/return-to-work toolkit. Look below for the latest news and updates, as well as critical member-only resources. These letters are tailored to employees who are required to be present at an actual workplace, at least most of the time. Don’t let jargon stand between you and your to-do list. Coronavirus and COVID-19 The coronavirus pandemic has changed the way we work and manage employees. Return to work letter from employer to employee (sample) To help you to welcome your employees back to work following COVID-19, we’ve prepared a free return to work letter template to make it easier. Inform the staff about the precautionary measures that your company is taking and provide clear guidelines so that employees protect themselves and the workplace. Open the windows regularly to ensure regular fresh air flow. A return to work form is used to document the details of an employee’s return to work after a period of illness or injury. You can customize the following email template during different trigger points to match the specific precautionary measures that you take against COVID-19 outbreak. Avoid touching your face – especially eyes, nose, and mouth – with your hands. Common COVID-19 symptoms are coughing, difficulty breathing and fever, but we ask you to use your sick leave even if you have the slightest symptoms in order to prevent potential infection in the workplace. You’re also advised to refrain from visiting partners’ offices and scheduling meetings in coworking spaces. It’s an anxious time for everyone, at the very least people should know they are valued.? Get in touch with your manager and team members to discuss best ways to connect virtually. Coronavirus and mental health at work; Supporting mental health in the workplace; ... Template letters, forms and HR documents. Although an employee’s unreasonable fear of contracting COVID-19 in the workplace may not be sufficient grounds for rejecting a job offer and continuing to be eligible for UI benefits, an employee… There’s a lot business can do to make workplaces safer, though some strategies will vary by industry. If an Employee Tests Positive for COVID-19: Sample Company Communication. Sign up for jargon-free hiring resources. Remote work, technology, and engagement are hot topics in the New World of Work. All business trips, no matter the destination, are now canceled. Easily Editable & Printable. 4.Employee . Americas: +1 857 990 9675 It’s useful to scale your outreach to the staff based on the current situation in the region where you operate. Need a little help? Use one of the below strategies to determine when HCP may return to work in healthcare settings 1. Let your team know who to contact with questions and encourage an open door policy. Americas: +1 857 990 9675 In case you have the slightest symptoms (e.g. Talk to your manager immediately and work from home or get sick leave. At this stage, it’s important to make employees aware of the situation and let them know that you might have to take additional measures if the virus outbreak spreads in your region. Start hiring now with a 15-day free trial. To encourage social distancing, SMBs may stagger staff schedules and close off or limit access to certain areas. Fill in and adapt our return to work sample letter so that it is relevant to your organization, and then circulate it to your employees. Remember, you’re here to help and support them in any way you can. Improvement in respiratory symptoms (e.g., cough, shortness of breath), and 1.3. We’re closely monitoring the updates around the coronavirus (COVID-19) outbreak. You can find here [link] comprehensive guides on how to work remotely effectively and what tools to use in order to keep being productive. As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. Return to Work from Furlough Letter (COVID-19) IMPORTANT: This document is no longer being updated. Banish the blank page for good with our 1000+ HR templates. Asymptomatic employees with access to COVID-19 testing may shorten the quarantine period to 7 days if a negative test is received within 48 hours of the anticipated return. Employees will need to follow new health and safety protocols. COVID-19 Symptoms: Employees with symptoms of COVID should self quarantine and consult with their physicians. Following up from [last week’s] email and considering the updates of the coronavirus outbreak in our region, we want to take some extra measures to protect our teams’ health. Be mindful of the inevitable changes in production and use this time to re-evaluate how you and your team are collaborating and how you can adapt to new working styles as we might need to work remotely for some time. We’re also doubling down on our efforts to keep the offices sanitized. In light of the current health care crisis, different individuals need to make sure they can address issues regarding work and personal matters. Download COVID-19 Return To Work Letter Template, These letters are tailored to employees who are required to be present at an actual workplace, at least most of the time. For Australian employers, there is a COVID-19 Stand Down Letter. This coronavirus policy applies to all of our employees who physically work in our office(s). The way you communicate these changes to your team matters. Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak . Employees without COVID-19 symptoms may return to work after 10 days of quarantine. Remove any information from this letter that is inappropriate or irrelevant to your work force. Remember that if possible it’s still advisable to allow remote work. As discussed in our article, New (and mandatory) COVID-19 Screening Tool for Workplaces, in Ontario there are mandatory pre-screening questions that must be asked before a worker or visitor should be permitted to enter the workplace. I hope you and your loved ones are all healthy. Stay healthy and don’t hesitate to contact your managers or HR, if you have any questions or concerns. Active screening requirement. Starting tomorrow, and until we communicate otherwise, all MIT parking facilities will be free and open for employees who must report to campus for their jobs. As of today, all business trips to high-risk areas are canceled. At this point, we can’t tell for how long we’ll have to work remotely but rest assured we’ll do anything we can to help you adjust to this new virtual work environment. We should all be especially attentive to employees who may be at a higher risk for Covid-19. Above all, we want to remain safe, healthy and calm. Learn more about it now. Download COVID-19 Return To Work Letter Template. If you’re feeling sick, leave the office immediately and stay at home until you’re completely asymptomatic. As we monitor the situation and follow the guidance of local authorities and the World Health Organization, we have decided to make work from home mandatory across the company. If you have traveled to any of the high-risk areas (or if you’re currently there), please contact HR and your manager as soon as possible. Negative results of an FDA Emergency Use Authorized molecular assay for COVID-19 from at least two consecutive nasopharyngeal swab specimens collected ≥24 hours apart (total of two negative specime… Ask questions, find answers, get tips, and dig deeper into our product. Many employees will have questions around the preventive measures, so keep managers informed about the best ways to address concerns that may come up. At this stage, employees are already aware of the situation and – hopefully – getting preventive measures. 2019 Novel Coronavirus Work Expectations Template – March 25, 2020; Essential Employee Sample Letter – March 31, 2020; Employee Communication for an Agency with a Positive COVID-19 Test – April 7, 2020; Sample: … By writing a Welcome Back letter, you’re able to address several important issues. Also, make sure that you keep the communication lines open, beyond those emails, so that employees can address their concerns or questions about the pandemic outbreak. We will all continue to navigate and learn within the landscape of COVID-19. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. Covid-19 is the disease caused by Coronavirus and it spreads largely through coughing and sneezing. Don’t be scared of over-communicating—this is an anxious time for many and employees need to know that their safety is always being put first. With the help of Covid-19 letter templates, the person can send a clear message to respected recipients. If you are diagnosed with COVID-19, use your sick leave as usual. Social distancing will play a big part, and you may also want to create a workplace mask policy. All businesses should consider investing in mental health resources, like access to Employee Assistance Programs (EAPs). Mostly, make sure you also stay safe and reach out with any questions or concerns you have. Get clear, concise, up-to-date advice with our practical, step-by-step guides. Europe & Rest of World: +44 203 826 8149 laptops, notebooks, chargers, etc.) Learn more about the features available and how they make each recruiting task easier. Paycor’s Coronavirus Support Center is here for SMB leaders looking for timely advice on how to safeguard their organizations. 16. UK employers will want to read up on the government furlough scheme. This return to work form can be used by public health professionals when assessing whether a healthcare personnel (HCP), who was cleared from having COVID-19, can return to work or not. Source and evaluate candidates, track applicants and collaborate with your hiring teams. We might ask you to work from home for 14 days until you’re fully asymptomatic and avoid all in-person contact with colleagues in the meantime. Try the Solution Finder. WHO Coronavirus disease (COVID-19) travel advice. for an email confirming your subscription. 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